10 Best Document Feed Scanners 2025 in the United States

The RICOH fi-8170 is a professional-grade document scanner designed for high-speed, reliable use. It boasts impressive scanning speeds of up to 70 double-sided pages per minute, making it ideal for busy offices where efficiency is key. The scanner provides excellent image quality thanks to RICOH’s Clear Image Capture technology, which ensures accurate and detailed scans.

It supports a variety of document types, including photos, ID cards, receipts, and even thick items like passports and plastic cards. This versatility makes it suitable for different scanning needs. The scanner also includes powerful software features such as optical character recognition (OCR) and integration with most ECM solutions via USB or Ethernet, making it easy to turn scans into actionable data.

The user-friendly PaperStream Capture and ClickScan software simplifies the scanning process further by allowing users to quickly scan documents with minimal training. However, the RICOH fi-8170 is relatively bulky and weighs 8.8 pounds, which may not be ideal for those needing a portable solution. It also has a higher power consumption at 28 watts. Despite these drawbacks, the RICOH fi-8170 remains a solid choice for offices requiring a fast, reliable, and versatile document scanner.

The Epson Workforce ES-580W is a versatile document-feed scanner that stands out with its wireless connectivity and easy-to-use 4.3-inch touchscreen. Its ability to scan directly to cloud services or USB without a computer makes it highly convenient for users who require quick and flexible scanning options. The 100-sheet Auto Document Feeder (ADF) efficiently handles various paper types and sizes, allowing for less frequent reloads. With a scanning speed of up to 35 pages per minute and dual-side scanning capability, it's designed to handle large volumes swiftly.

This scanner also excels in creating searchable PDFs and converting scans into editable Word or Excel files, thanks to its Optical Character Recognition (OCR) feature, making document management simpler and more efficient. However, it is worth noting that the resolution is capped at 300 dpi, which might not be sufficient for users needing high-resolution scans for detailed image work. Additionally, while it is relatively portable, weighing 8.14 pounds, it might still be a bit bulky for on-the-go use.

The ES-580W is best suited for small to medium-sized offices or home offices where document management and quick scanning are priorities. With its strong performance in key areas, it provides a reliable solution for various scanning needs.

The ScanSnap iX1300 is a compact and versatile document-feed scanner that excels in fitting into small spaces, making it ideal for those with limited desk space. It supports a variety of document types, including thick items and plastic cards, which adds to its versatility. The scanner's speed is noteworthy, capable of performing up to 30 pages per minute (ppm) with duplex scanning, ensuring efficient handling of large volumes of documents.

Its 600 dpi resolution offers good image quality for most scanning needs, although it may not satisfy those requiring extremely high resolution for detailed images or graphics. Connectivity options are robust, with both USB and Wi-Fi available, allowing users flexibility in how they connect and use the scanner. The ScanSnap iX1300 also supports scanning to various devices and cloud services, enhancing its convenience.

The included ScanSnap Home software simplifies document organization and management, although users with specific software preferences might find it limiting. Weighing 4.4 pounds, it is relatively portable, but not the lightest option available. The ScanSnap iX1300 is best suited for users who need a compact, easy-to-use scanner with good speed and diverse connectivity, but may not be ideal for those needing high-capacity ADF or ultra-high resolution.